January 25, 2008

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In this issue:
• Upcoming Year End Processes and Deadlines
• Life of a Grant Seminar
• New Corporate Travel Agency

Upcoming Year End Processes and Deadlines

By now, most units in the University of Alberta have received information from Financial Services regarding the year end schedule for financial processes. RSO would like to advise all project holders and their administrators that these deadlines should be considered in relation to research projects. Once the final cut offs for processing accounts payable invoices, travel and expense claims and payroll have passed, we will be unable to include those expenses in financial statements we prepare for granting agencies for periods ending March 31, 2008.

Please ensure that all expenses that belong in research projects for periods ending March 31, 2008 are considered in relation to the deadlines provided by Financial Services. We encourage everyone to review the Year End 2008 Campus Schedule document on the Financial Services website.

Some key dates to keep in mind are as follows:

• Unit Final Cut Off to SMS - April 2, 2008
• Travel and Expense Cut Off - April 3, 2008
• Payroll deadlines - please see the Human Resources Services website

Life of a Grant Seminar

A major initiative of the Research Facilitation Offices is the proper administration of research grants within the University. The RFOs in the Faculties of Medicine & Dentistry, Pharmacy & Pharmaceutical Sciences, School of Public Health, Nursing and Rehabilitation Medicine have coordinated a joint Research Administration Seminar Series that covers a wide range of topics.

The next seminar, Life of a Grant, will be held on February 11th in Room 207, Heritage Medical Research Centre from 2-3:30 p.m. This is an introductory session for staff new to research administration or research administrators looking to enhance their knowledge inthis area. Topics include policies and administrative processes & procedures relating to the Life of a Grant.

• Seeking Funding
• The Application
• Approvals and Submission
• The Sponsor’s Decision
• Project Set-up
• Doing the Research
• Managing the Research Funds
• What Happens at the End of the Project

Open to all Faculty, Administrators, Students and Staff in the Health Sciences.

Please visit the RSO Events Calendar for upcoming seminars and workshops.

>> Register Online for Life of a Grant Seminar

New Corporate Travel Agency

Uniglobe Geo Travel is now the University of Alberta’s preferred travel services agency. Very little will change in terms of how you make your travel arrangements; you will continue to call 492-7000 to reach a Uniglobe Geo travel counselor.

Further communications regarding the new booking fee structure, customer information sessions and future travel program enhancements are forthcoming. If you have any questions, please contact Jody Brookwell, Associate Director, at 492-4638 or via email.

Contacting RSO

Research FUNDamentals is RSO's Research Administration eNewsletter.
It is delivered monthly by e-mail subscription.

Volume 4 Issue 1

Editor

Cindy Lieu
Communications Coordinator

Contributors

RSO Management Team

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www.rso.ualberta.ca
Research Services Office
Research Services Office | University of Alberta | 222 Campus Tower | Edmonton, AB T6G 2E1

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